A Hospital Management System Must Fulfill Both Functional & Non-Functional Requirements!
The main goal of a good hospital management system is to capture vital data about all the patients the hospital is serving, whether in the past or present. To achieve this goal, the system needs to be well-designed and robust in order to fully support both functional and non-functional requirements for its users which can improve the quality of care and expedite the process of information sharing amongst stakeholders. Let’s discuss the functional and non-functional requirements in detail.
Functional Requirements of HMS!
There are many functional requirements to direct the flow of information for better interaction between data and its functional relationships. Since various elements of different types of data need to be captured in order to generate a complete report, these elements or data sets need to be identified and defined in a systematic order. You may need to combine various processes beginning from patient registration, charting/reporting, check out orders, and complete documentation and database of all transactions.
#1 – Patient Registration: For a HMS, you need to first introduce and register the patients into the system. Once you enter the patient details like age, name, insurance type/self pay, gender, chief complaint for which the patient is presenting, etc., the system automatically assigns a unique ID for every patient to help easily fetch information related to that specific patient only. Usually, the front desk at the hospital upon entry will generate a new record and assign a unique customer ID to complete the patient registration process so that any transactions during their hospital stay can be recorded and linked to that unique ID.
#2 – Check Out: Once the patient has checked out, the administration needs to delete the unique patient ID to terminate the case after completing all final formalities. This is another functional requirement in order to free up the bed for the next patient in line. As soon as this ID is released, it will show up on the availability list of beds in a hospital setting.
#3 – Report Generation: Hospital management needs to monitor the occupancy/availability of beds in order to make the entire process hassle free for patients and to increase operational efficiency of the hospital. For better patient tracking and availability of beds, they must keep a complete record of every patient and their status at any given point including patient name, phone number, treating doctor name, ward and bed number, etc. So, generation of various types of reports becomes a mandatory functional requirement for a good hospital management system.
#4 – Managing Accurate Database: A good HMS must have features to enable the admin and staff users to capture all the vital information for each patient that can be readily updated at every step of their treatment during their hospital stay. There are some mandatory elements that must be captured such as patient name, age, sex, phone number, address, patient ID, etc., apart from transactional information such as lab reports, financial transactions, doctor visits, treating doctor, etc.
Non Functional Requirements of HMS!
Non-functional requirements of a good HMS include system security, maintenance, reliability, and Performance.
#1 – System Security:
- Patient Identity: The system can easily identify a patient using the phone number which makes it easier to even push various notifications from time to time.
- Unique Combination of Login & Pwd: The system must be able to assign a role and define a particular user type to access different modules of the system using a unique combination of login ID & Pwd for each system user.
- Updating Records & Modifications: The system must be able to synchronize quickly any updates or modification in records in real time such as addition, deletion, or updates that must be done by authorized users only.
- Rights & Permissions: Different user sets have different roles assigned and can only access limited information, and not all the information. For example, staff at the front desk is usually allowed to view any data of the patient, but should be allowed to alter any information related to the treatment apart from introducing new patients. So, a good HMS must have features to assign rights and permissions based on staff role.
- Administrator Rights: It should only be the administrator who should be enabled with exclusive rights to view or alter any type of information or data.
#2 – System Performance:
- Quick Response Time: A good HMS must provide for a quick response time of not more than a second as soon as any information is checked.
- System Capacity: A robust HMS should support transactions from at least 1000 at any given time.
- Conformity: The HMS system should conform to all Microsoft Accessibilities guidelines for best performance.
- UI/UX: The UI/UX must be seamless with a quick response/load time which should be less than 5 seconds.
#3 – System Maintenance:
- Data Backup: The system must support real-time data backup so that no vital information is lost.
- Error Logging & Debugging: The system must keep logging any system wide errors that can be reported and rectified immediately as soon as any errors occur.
#4 – Reliability: It is the first and foremost requirement that the system should be up and running at all times and is never unresponsive.
HMS By Team Legacit – A Truly Dynamic & Robust Application Built By A Team of Highly Skilled and Expert Developers!
If you’re looking to acquire world-class HMS software for your next hospital project, you must schedule a demo with Team Legacit to check the all-inclusive functional and non-functional features of their top rated HMS system. It is highly robust and truly dynamic which can cater to all your needs.
A robust hospital management software along with a great medical billing software is what any upcoming hospital is looking for today to upgrade their manual systems. Both these software tools are crucial tools to run a specialty hospital as they both help to not only keep track of patients, staff, finances, and daily operations, but also efficiently manage patient billing information and medical insurance claims.
Therefore, it becomes all the more important to have both these crucial software tools well tested for their performance, accuracy, easy navigation, and also must have passed all other software testing aspects for which almost all software development companies use different types of software testing tools available today, each with their own advantages and disadvantages. Thus, before making the final decision of procuring the best automation software for your hospital, you should make sure that they are well tested using the right software testing tools by their developers.